When the Save to File dialog comes up in ClaroRead Pro or Scan2Text you have many options. This explains some of the most useful options in more detail.
“Save as” lets you choose Text, Image or Multiple. Text covers all file formats with accessible text – Microsoft Word, plain text, and PDF. Image covers all file formats that are graphic images – TIFFs, PNGs, and image-only PDFs. Multiple outputs more than one type of file at once when you click OK.
“Files of type” lets you choose the file format of the output file – RTF, PDF, TIFF, Word and so on. The file formats available depend on what you selected for “Save as” – text or image. The file type you select determines the Optinos and the Formatting Level available.
The “Options” button shows different things depending on the file type. The PDF options are particularly useful if you have selected a “Save as” of Text and a file format of PDF:
- If you select PDF-A under “PDF Compatibility” then the PDF will be in a format that is very portable and works almost everywhere. This is good if you are trying to print a document by putting it on a USB stick or sending it to someone where you do not know how technical or well-equipped they are.
- Create linearized PDF creates a PDF file that will open faster when it is opened by a web browser. This is good for PDF files you will be putting on a website.
- Security options lets you set a password for the PDF file so it can’t be opened without a password, or saved or copy/pasted.
“Formatting level” lets you choose how the output file is structured. The levels available depend on the file type.
- Plain text is simple text-only text, and Formatted text is text with bold, font, size and other settings. Both are simple linear text files without columns or text boxes. This is good for creating PDF files for making eBooks, sending to readers like Kindles, or documents intended for screenreader users.
- True page and Flowing page both also have layout – that is, columns and text boxes and other structure. True page means that this is accomplished with text boxes, and Flowing page means that this is accomplished with columns and tabs. True page may look better (more like the original) but Flowing page may work better with ClaroRead or other editing tools (reading will progress through the document normally.) Both retain the original format and are better for onscreen viewing with things like the Kindle Fire or Apple iPad.